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Recording Findings

Findings are the observations you make during an on-site fire risk assessment. They form the basis for the Q&A answers and final report.

What is a Finding?​

A finding documents a specific fire safety observation, such as:

  • Fire hazards identified
  • Safety measures in place (or missing)
  • Compliance issues
  • Recommendations for improvement

Adding Findings​

From the assessment detail page, click Add Finding or use the findings sheet.

Finding Details​

Each finding includes:

FieldDescription
TitleBrief description of the finding
DescriptionDetailed observation notes
LocationWhere in the building this was observed
CategoryType of finding (hazard, compliance, etc.)
Risk LevelSeverity rating
PhotosVisual evidence
Voice NotesAudio recordings from the field

Adding Photos​

  1. Click the camera icon
  2. Take a photo or select from gallery
  3. Optionally annotate the image
  4. The photo is attached to the finding
Mobile Workflow

On mobile devices, you can quickly capture photos and voice notes while walking through the premises.

Voice Notes​

Record audio observations:

  1. Tap the microphone icon
  2. Speak your observation
  3. The recording is automatically transcribed and attached

Editing Findings​

  1. Click on a finding to view details
  2. Click Edit
  3. Update the necessary fields
  4. Click Save

Findings List​

View all findings for an assessment in the findings list. Findings are organized by:

  • Location in the building
  • Category
  • Risk level

Best Practices​

  • Be specific and descriptive in finding titles
  • Always include photo evidence where possible
  • Note the exact location for each finding
  • Record findings as you observe them—don't wait until later
  • Use voice notes for quick observations you'll expand later

How Findings Connect to Q&A​

When you move to the Q&A workspace:

  1. AI analyzes all your findings
  2. Relevant findings are matched to each question
  3. Draft answers are generated based on your observations
  4. You review and confirm or edit each answer

The more detailed your findings, the better the AI-generated answers will be.