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Exporting Reports

Once you've completed the Q&A review, you can generate a professional PDF fire risk assessment report.

Prerequisites​

Before exporting, ensure:

  • All required questions are answered
  • Answers have been reviewed and confirmed
  • Cited findings are correctly linked

Generating the PDF​

  1. From the Q&A Workspace, click Export PDF
  2. Or from the assessment detail page, click Download Report

Preview Before Download​

Click Preview to see how the report will look before downloading:

  • Review the cover page
  • Check that all sections appear correctly
  • Verify photos and findings are included
  • Ensure formatting looks professional

Report Contents​

The generated PDF includes:

Cover Page​

  • Client and premises information
  • Assessment date
  • Assessor details
  • Cover image (if selected)

Executive Summary​

  • Overall risk rating
  • Key findings summary
  • Priority recommendations

Detailed Sections​

Each section from the Q&A template with:

  • Questions and confirmed answers
  • Cited findings with photos
  • Risk ratings where applicable

Action Plan​

  • Recommended actions
  • Priority levels
  • Suggested timeframes

Appendices​

  • Full findings list
  • Photo evidence
  • Supporting documentation

Customizing the Report​

Cover Image​

Select a cover image for the report:

  1. Click Change Cover Image
  2. Choose from:
    • Premise photos from your findings
    • Default template image
  3. The selected image appears on the cover page

Downloading​

Click Download to save the PDF to your device.

The file is named: [Client] - [Premises] - Fire Risk Assessment - [Date].pdf

Sharing Reports​

After download, you can:

  • Email the PDF to your client
  • Upload to your document management system
  • Print for physical delivery

Regenerating Reports​

If you need to make changes after exporting:

  1. Return to the Q&A Workspace
  2. Edit the necessary answers
  3. Re-confirm the changes
  4. Generate a new PDF
note

Each PDF generation creates a fresh document. Previous downloads are not affected by subsequent changes.

Troubleshooting​

IssueSolution
Missing answersReturn to Q&A Workspace and complete all required questions
Photos not appearingCheck that images were properly uploaded to findings
Formatting issuesTry refreshing and regenerating the PDF

Best Practices​

  • Always preview before sending to clients
  • Keep a copy of the PDF for your records
  • Note the date of generation for version tracking